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2025-26 PTSA Board Position Interest Form
Please look over each position. If you're interested, please fill out the contact form at the bottom of this page

Executive Board Positions

PRESIDENT

  • Oversees and coordinates the work of an executive board to run a PTA effectively

  • Presides at PTA board and association meetings

  • Serves as the official contact, communicator and representative of a PTA

  • Designated as an authorized signer for PTA checks, contracts and authorizations for payment

  • Serves as ex-officio member of all committees except the nominating committee

  • Works with other PTA leaders to connect families, school and community to support student success

VP PROGRAMS

  • Plans and organizes programs for the school year

  • Collaborates with principal, PTA president, other committee chairmen and campus student groups to coordinate, plan and implement programs

  • Develops annual program calendar and presents it at PTA association meeting for adoption

  • Oversees and delegates volunteer recruitment for implementing and running programs

SECRETARY

  • Takes minutes at board and association meetings

  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

  • Handles PTA correspondence as directed by the president

  • Maintains and preserves PTA records and important documents to pass on at the end of the term

EXECUTIVE VP

  • Works as the primary aide to the president

  • Helps lead a PTA towards specific goals consistent with PTA purposes and policies

  • Performs president’s duties in his or her absence

  • Carries out other duties outlined in unit bylaws and standing rules or as assigned

TREASURER

  • Maintains permanent records to track unit funds and financial transactions

  • Prepares annual budget for adoption by the association

  • Pays all PTA bills as authorized by board or association

  • Prepares reports for every board and association meeting and an annual financial report

  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

HISTORIAN

  • Captures, assembles and preserves record of activities and achievements of a PTA

  • Collects volunteer hours for PTA meetings and events

  • Completes and submits the PTA Unit-Annual Historian Report to council/district PTA

  • Displays or presents brief overview of PTA year at meeting near the end of the school year

VP FUNDRAISING

  • Plans and organizes fundraising activities

  • Focuses on raising the amount of funds needed to meet the unit’s budget

  • Presents reports on proposed fundraising activities at board and association meetings for approval

FINANCIAL SECRETARY

  • Works closely with the treasurer and other financial officers in handling PTA funds

  • Keeps a record of all PTA funds collected, deposited and disbursed

  • Prepares monthly and annual financial reports

Chair/Coordinators/Liaison Positions

ARTS ADVOCACY/REFLECTIONS COORDINATOR

  • Advocates for high-quality arts education for all students

  • Develops a Reflections Program planning calendar using council and district PTA due dates (note that this program runs early in the school year)

  • Promotes the Reflections Program, encourage support and participation

  • Publicizes the Reflections Program, theme and due dates 

  • Selects impartial, qualified judges for evaluating/judging Reflections Program entries

  • Coordinates Reflections Program celebration at PTA meeting

LEGISLATIVE/ADVOCACY REPRESENTATIVE

  • Requests that advocacy is on the agenda of every meeting and gives a legislative report

  • Attends district advocacy meetings 

  • Shares PTA Legislative Alerts and other important information with PTA members

  • Take Action on Legislative Alerts from California State PTA and National PTA and encourage other PTA members to do the same

PACKET PICK UP & REGISTRATION

  • Works with VP Membership to develop and implement a registration plan, including timelines, online platforms, and necessary forms

  • Sets up packet pick up station and manages volunteer staff during summer packet pick up days

  • Sets up PTA registration station and manages volunteer staff during walk through registration days

WEBSITE/E-NEWS COORDINATOR

  •  Manages the PTA website hosted through WIX, including updating calendar and meeting information, highlighting upcoming news and events, managing online presence of Triton Store

  • Creates and distributes weekly e-news through Constant Contact informing school community about upcoming PTA events, initiatives, and volunteer opportunities 

  • Works closely with PTA president/officers to coordinate website and e-news content and messaging

COMMUNITY LIAISON

  • Serves as a liaison between the PTA and the broader San Clemente community

  • Builds and maintains relationships with civic organizations and local businesses

  • Establishes and preserves collaborative community partnerships to support PTA and its initiatives

LIBRARY LIAISON

  • Serves as a liaison between the school library and the PTA

  • Organizes and recruits parent volunteers for the library 

  • Works with the PTA to allocate funds towards library needs, including the purchase of new books

  • Identifies library needs and potential areas where PTA can support library programs

TRITON STORE

  • Maintains a clean and organized store environment, displays merchandise attractively, sets up and manage store hours and schedules, recruits and trains volunteers to work in the store

  • Orders and stocks merchandise from vendors, tracks inventory levels, operates a point-of-sale system to process transactions

  • Tracks sales revenue and expenses related to the store, reconciles sales with cash receipts, submits financial reports to the PTA treasurer

HOSPITALITY

  • Works with committee to organize and set up refreshments, food, decorations for all PTA hospitality events

  • Maintains hospitality supplies and equipment 

  • Reports on hospitality plans at board meetings for forthcoming PTA events

MILITARY LIAISON

  • Serves as a voice for military families and their students

  • Facilitates communication between PTA, school administration and military families 

  • Acts as a PTA point-of-contact for the needs of military families

VOLUNTEER COORDINATOR

  • Works with the PTA president/officers to coordinate volunteer assignments at the school to support student success

  • Collaborates with other PTA board members, to assess and identify how parents/guardians can get involved at school as volunteers

  • Oversees volunteer recruitment and assignments

PTSA Postion Interest

PLEASE FILL OUT THIS FORM TO SHARE YOUR INTEREST

Does one of these positions sound like you and your talents? We'd love to have you be a part of a cohesive and supportive PTSA.

Thanks for submitting!

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